Base

Getting started

Service Request and ITAM for Creatio helps you keep IT Assets always up to date and cover common use cases, such as onboarding or workplace cost control.

New to no-code Creatio features? We recommend that you learn the basic functionality of the Freedom UI interface.

Have you already installed the product and want to start using it now? Go directly to Create your first IT asset or Submit Service Request.

What is an IT Asset, how is it different from a Configuration Item, and why is IT Asset and Configuration Item data always hard to keep up to date?

Before you begin

Make sure that the application is installed from Creatio Marketplace. Make sure that the user has an active or trial product license.

Make sure that the Customer 360° App is installed. Configure the required Website URL system setting.

Demo records are available only if the demo package or trial version is installed.

Key concepts

IT Asset

An IT Asset is a financially valuable component that can help deliver an IT product or service. An IT Asset record helps you manage the asset lifecycle, ownership, cost, warranty, etc.

Typical IT Assets are laptops, servers, software licenses, contracts, and other items that have value for the company.

Service Request

A Service Request is a user request for a standard service action that is already agreed as part of service delivery.

For example, a user can request a laptop, approved software, access to a system, equipment replacement, or help with onboarding.

Schema transit IT Assets to connection with Service Request steps

IT Assets and Configuration Items

Yes, an IT Asset and a Configuration Item (CI) can be the same real object, but they are used for different tasks. An IT Asset is important for cost, purchase, warranty, and lifecycle. A CI is important for technical operations.

For example, a laptop is an IT Asset because the company buys it, assigns it to an employee, tracks its cost, warranty, and return.

The same laptop can also be a CI because it is used to deliver IT services. It can be linked to a specific user, software, or access rights.

CMDB

A Configuration Management Database (CMDB) is logical source of truth, designed to cover the broadest possible range of components that make up, support, or affect your IT services.

It stores information about Configuration Items, IT services, IT Assets, relationships between them and so on.

All CMDBs that we develop help IT teams see what components are used, how they are connected, and which entities are related to each other.

Keeping a CMDB up to date is very difficult. Since not all data sources can be fully automated yet and they are still fragmented, your team will need to reconcile the CMDB with environment reality check.

Achieving the right balance between manual work and the value a CMDB delivers to stakeholders is an extremely challenging management task.

Early steps

Create your first IT asset

Open the IT assets section and click New.

In the new record, fill in the basic fields:

  • Name: Sales Laptop 01-New
  • Category: Hardware
  • Subcategory: Laptop

Go to the Overview tab and, if needed, fill in the general fields:

  • Business owner: Vicky Wong
  • Support group: Configuration Management
  • Purchase date: 28.04.2026
  • Description: Primary laptop for sales employee

After you select Subcategory: Laptop, the Laptop information panel appears. For this first scenario, fill in:

  • Model: HP ProBook 450 G10
  • OS: Windows 11
  • Display size: 15.6”

Sales Laptop 01-New record after saving

If needed, you can also add Hardware spec, Warranty, Warranty expire, and Purchase cost.

Click Save. The new asset appears in the IT assets section.

Check the result: Sales Laptop 01-New appears in the IT assets list.

Add a connection between IT Assets

Open the IT assets section and click New.

In the new record, fill in the basic fields:

  • Name: Creatio Sales
  • Category: Software
  • Subcategory: Application

Click Save. The new asset appears in the IT assets section.

Open the Sales Laptop 01-New asset, go to the Connects tab, and in the Connected to configuration items detail, click New.

In the new connection record, the Current CI field already contains the current asset. Specify:

  • Related CI: Creatio Sales
  • Connection type: Depends

Click Save, then open the Connects map tab.

Check the result: the Sales Laptop 01-New asset shows the connection to Creatio Sales on the Connects tab. The Connects map tab also shows the connection.

Connection IT Assets between Sales Laptop 01-New and Creatio Sales on the Connects map tab

Submit Service Request

Open the Service requests section and click New.

In the request window, fill in the fields:

  • Service request model: Onboarding New Employee
  • Contact: Vicky Wong

Click Save. The new request appears in the Service requests section.

Open the request. Check that the Approvals block contains generated approvals and the Steps block contains generated steps. You have created your first Service request.

Created request Vicky Wong Onboarding New Employee with Approvals and Steps

Technical reference

Sections of ITAM

IT Assets

Purpose

Use the IT Assets section to register financially valuable IT components and track their lifecycle, ownership, support responsibility, cost, warranty, license, contract, and technical information.

An IT Asset can also work as a Configuration Item in the CMDB. Use CI relationships to show how assets depend on each other, support services, exchange data, or affect other assets.

Flow

[ Register > Production > Out of service > Archived ]

The flow is shown in the Stage progress bar and uses Configuration item status.

Tabs

Overview - contains the main IT Asset fields, record indicators, business owner information, and dynamic information panels. The visible dynamic panels depend on Category and Subcategory.

Connects - contains relationships between the current IT Asset and other Configuration Items. The tab has two details: Connected to configuration items and Connected from configuration items.

Connects map - visualizes CI relationships as a map. The map uses connection types, relation arrow configuration, CI status images, signal images, and subcategory images.

Feed and Attachments - standard Creatio components for record-level discussion and related files.

Common fields

These fields are relevant for all IT Asset records.

Field Description
Name Record name shown in IT Asset lists and lookup fields.
Category Top-level IT Asset classification. The selected value filters available Subcategories. See Configuration item category.
Subcategory Detailed IT Asset type. The selected value controls which dynamic information panel is shown on the Overview tab. See Configuration item subcategory.
Status Lifecycle state shown in the Stage progress bar. See Configuration item status.
ID Generated CI identifier used to identify the asset in lists and relationships.
Business owner Contact responsible for the asset from the business side.
Support group Service group responsible for supporting the asset. See Service Groups.
Purchase date Date when the asset was purchased.
Start date Date when the asset started being used or tracked.
Property Account or organizational property related to the asset.
Risk level Risk classification of the asset. See Configuration item risk level.
Monitoring date Date used for asset review, monitoring, or reconciliation.
Description Free-text description of the asset.

The Overview tab also shows indicators for newly created CIs, field completion percentage, and the number of outgoing CI connections.

Conditional fields

The selected Category and Subcategory define which additional fields are relevant. The common fields above stay the same; the table below lists only the additional fields shown for each Subcategory.

Category Subcategory Additional fields
Hardware Workstation Model, Manufacturer, OS, Hardware spec, Network info, Warranty, Warranty expire, Purchase cost
Hardware Laptop Display size, Manufacturer, Model, OS, Hardware spec, Network info, Warranty, Warranty expire, Purchase cost
Hardware Display Size, Model, Manufacturer, Warranty, Warranty expire, Purchase cost
Hardware Server Model, Manufacturer, OS, CPU, Memory (GB), Storage, IP address, MAC address
Software Application Vendor, Environment
Software Virtual server Virtualization platform, Host/cluster, OS, CPU, Memory (GB), Storage, IP address, MAC address, Environment
Licenses User-Based Type, By users, Purchased quantity, License key, Used quantity, Vendor, Expiration date, Cost
Licenses Server-Based Type, By servers, Purchased quantity, License key, Used quantity, Vendor, Expiration date, Cost
Licenses Enterprise Agreements Agreement (ELA), Vendor, Expiration date, Cost
Contracts Support SLA, Renewal date, Cost
Contracts Professional services Type, Expiration date, Cost
Contracts Extended warranty Expiration date, Cost
Contracts Cloud Services Expiration date, Cost
Contracts SSL certificates Expiration date, Cost

For Licenses and Contracts, the page also shows Expiration status. See Configuration item expiration status.

Lookup fields used in conditional panels:

Field Lookup
Manufacturer Configuration item manufacturer
OS Configuration item OS
Vendor Configuration item vendor
Environment Configuration item environment
Type, for license records Configuration item licenses type
By users Configuration item by users
By servers Configuration item by servers
Type, for contract records Configuration item contracts type
Details

Business owner information - shows additional information about the selected Business owner, including job title and communication options.

Connected to configuration items - shows outgoing relationships from the current IT Asset to other Configuration Items. Columns include Current CI, Related CI, and Connection type. See Configuration item connection type.

Connected from configuration items - shows incoming relationships where another Configuration Item is connected to the current IT Asset. The relationship name uses the reverse connection name.

Connects map - shows CI relationships visually. The map uses Configuration item relation arrow configuration, Configuration item connection map image, Configuration item subcategory image, Configuration item status image, and Configuration item signal image.

Service Groups - used in the Support group field.

Service Request models - step configurations can define CI relationship actions.

Service Requests - service requests can create steps that work with IT Assets and CI relationships.

Used by

Service Request step configuration uses IT Assets when a step needs to select, create, or update a CI relationship.

The Connects map uses IT Asset classification, status, signal, and relationship setup to render the relationship diagram.

Service Groups use IT Assets indirectly through the Support group field, which defines the team responsible for support.

Service Requests

Purpose

Use the Service Requests section to process user requests for standard service actions. A Service Request is created from a Service Request model and can include approvals, execution steps, responsible service groups, and post-processing actions.

Typical examples include onboarding, software access, laptop provisioning, equipment replacement, and other predefined service actions.

Flow

[ Registered > Work > Done ]

The flow is shown in the Stage progress bar and uses Service request status.

Tabs

General information - contains the request name, description, source, Approvals detail, and Steps detail.

Request info block - shows the requester and execution context: Contact, Account, Priority, and Resolution time.

Feed and Attachments - standard Creatio components for record-level discussion and related files.

Common fields
Field Description
Number Auto-generated request number.
Service request model Model used to create the request and generate its approvals and steps. See Service Request models.
Status Current request state shown in the Stage progress bar. See Service request status.
Contact Requester or contact for whom the request is processed.
Account Account related to the requester.
Priority Request priority. See Service request priority.
Resolution time Date and time when the request is resolved.
Name Request name.
Description Free-text request description.
Source How the request was created. See Service request source.
Conditional fields

The Service Request page does not use category-based dynamic fields.

The selected Service Request model defines the generated Approvals and Steps. These records are created from model setup and become visible after the request is saved.

Details

Approvals - shows approval records related to the request. Approval records include approver, objective, creation date, set date, set by, and approval status.

Steps - shows execution steps generated from the selected Service Request model. Columns include Number, Name, Service request step status, Service group, Comment, and Post-process. See Service request step status.

Execute active step - runs the active request step when the current state and user context allow step execution.

Service Request models - define which approvals and steps are created for a request.

Service Groups - define the teams responsible for request steps.

IT Assets - can be selected or connected by request steps when the request changes CI relationships.

Used by

Service Request steps use model configuration to execute approvals, assign work to service groups, run post-processes, and create or update CI relationships.

Approvals use the Creatio approval mechanism and are displayed in the Approvals detail.

Service Request source and priority lookups help classify, filter, and report on requests.

Service Request models

Purpose

Use the Service Request models section to configure reusable request templates. A model defines whether pre-approval is needed, which approval contacts are used, which steps are created, which service groups execute them, and which post-processes or CI relationship actions are available.

When a user creates a Service Request from a model, the product uses this setup to generate the request structure.

Flow

This section has no Stage progress bar.

Tabs

General information - contains the model name, Pre-approval needed checkbox, Pre-approval contacts detail, and Steps configuration detail.

Feed and Attachments - standard Creatio components for record-level discussion and related files.

Common fields
Field Description
Name Service Request model name shown when users create a Service Request.
Pre-approval needed Defines whether requests created from this model require pre-approval before step execution.
Conditional fields

Pre-approval contacts are used only when Pre-approval needed is selected.

In step configuration records, Approval contacts are used only when Approval needed is selected.

In step configuration records, Parameter is shown when Post-process is selected.

In connected CI setup, available fields depend on the selected Type of first CI and Type of second CI. See Service request step first connected CI type and Service request step second connected CI type.

Details

Pre-approval contacts - defines contacts who approve requests created from this model. Columns include Contact, Approval purpose, Job title, and Email.

Steps configuration - defines the request steps created from the model. Each step configuration includes Name, Number, Service group, Approval needed, Post-process, and Parameter.

Step approval contacts - defines approvers for a specific step when Approval needed is selected.

Connected CI setup - defines CI relationship actions for a step. Each connected CI setup record includes Type of first CI, Type of second CI, Connection type, Description, Post-process, and Parameter. See Configuration item connection type.

Post-process - references a Creatio process that can run as part of step execution. Use Parameter to pass additional process input when required.

Service Requests - use the selected model to create approvals and steps.

Service Groups - used in step configuration to assign execution responsibility.

IT Assets - used when connected CI setup creates or updates relationships between Configuration Items.

Used by

Service Requests use models as the source for generated approvals and steps.

Service Request steps inherit service group, approval, post-process, parameter, and connected CI setup from the model.

Connected CI setup uses IT Asset and CI relationship lookups to define how request execution changes the CMDB.

Service Groups

Purpose

Use the Service Groups section to define teams responsible for supporting IT Assets and executing Service Request steps.

A Service Group is a setup record that groups contacts by responsibility, such as configuration management, access management, infrastructure, security, finance control, or application support.

Flow

This section has no Stage progress bar.

Tabs

General information - contains the group name and Contacts detail.

Feed and Attachments - standard Creatio components for record-level discussion and related files.

Common fields
Field Description
Name Service group name shown in lookup fields and step configuration.
Conditional fields

This section has no conditional fields.

Details

Contacts - lists contacts who belong to the service group.

Column Description
Contact Group member.
Department Contact department.
Email Contact email.
Job title Contact job title.

IT Assets - use Service Groups in the Support group field.

Service Request models - use Service Groups in step configuration.

Service Requests - generated request steps use Service Groups to show the responsible team.

Used by

IT Assets use Service Groups to define support responsibility.

Service Request steps use Service Groups to define which team is responsible for execution.

Service Request execution can use Service Group membership to identify users who belong to the responsible team.

Used Creatio features

Stage progress bar

The Progress bar shows the current case stage of the record and lets users move the record to another allowed stage.

Stage progress bar

The case setup defines the stage list, order, and available transitions. Creatio can move the record manually or automatically after users complete required or all stage steps.

Creatio shows grouped stages in one slot as a drop-down list.

Attachments

Use the Attachments component to store files related to the record. Users can upload files, drag and drop them into the page, download them by name, and delete them when they no longer need them.

The component supports Gallery and List views. When a user deletes the record, Creatio removes related attachments automatically after the configured deletion delay.

Use attachments for supporting documents and evidence; keep searchable business data in fields.

Feed

Use Feed for record-level discussion and short coordination. The record feed supports posts, comments, rich text, @mentions, and editing or deleting the author's own posts and attachments.

Creatio sends feed notifications when someone comments on your record, mentions you, or likes your post or comment. Creatio marks unread feed notifications as read when the user opens the notification tab.

Use Feed for discussion history, not instead of approvals, tasks, or stage changes.

Tags

Use tags to segment records manually and filter them later. One record can have several tags at the same time.

Use personal tags for individual work, corporate tags for internal shared labels, and public tags only when the same label must be visible to employees and external users.

Use tags for quick grouping and search, not instead of statuses or stages.

Lookups

The product adds lookup entries for IT Asset and Configuration Item classification, CI relationship visualization, specific category and subcategory attributes, and Service Request processing.

IT Assets and Configuration Items

Configuration item category (INFCICategory)

Use this lookup to classify IT Assets and Configuration Items at the top level. The selected category limits the available subcategories and helps the record page show the relevant information blocks.

Product values:

Position Value
1 Hardware
2 Software
3 Licenses
4 Contracts
Configuration item subcategory (INFCISubcategory)

Use this lookup to define the detailed type of an IT Asset or Configuration Item. Subcategories depend on Configuration item category. The subcategory also controls which additional fields are relevant for the record and which image can be used on the CI connection map.

Product values:

Category Subcategories
Hardware Workstation, Laptop, Display, Server
Software Application, Virtual server
Licenses User-Based, Server-Based, Enterprise Agreements
Contracts Support, Professional services, Extended warranty, Cloud Services, SSL certificates
Configuration item status (INFCIStatus)

Use this lookup to track the lifecycle state of an IT Asset or Configuration Item.

Product values:

Value
Register
Production
Out of service
Archived
Configuration item connection type (INFCIConnectionType)

Use this lookup to define the semantic type of a relationship between two Configuration Items. The Name column is used for the direct relationship, and the SecondName column is used for the reverse relationship name.

Product values:

Position Direct name Reverse name
1 Uses Used by
2 Depends Dependent
3 Impacts Impacted by
4 Supports Supported by
5 Licenses Licensed by
6 Exchange data with Exchange data with
Configuration item relation arrow configuration (INFCIRelationArrowConfiguration)

Use this lookup to configure how relationship lines are displayed on the CI connection map. Each record links a Configuration item connection type to an arrow color and arrow type.

The CI relationship JSON service reads this lookup by ConnectionType and passes ArrowColor and ArrowType to the connection map module. The map then uses these values to draw the line color, dashed style, and one-way or two-way arrow markers.

Product values:

Connection type Arrow color Arrow type
Depends red arrow
Uses green dashed
Supports green arrow
Licenses blue dashed
Impacts black arrow
Exchange data with grey double arrow

Supported arrow type behavior:

Arrow type Result on the map
arrow Solid one-way arrow
dashed Dashed one-way arrow
double arrow Arrow markers on both ends

If no arrow configuration exists for a relationship type, the map service uses a grey bold arrow as a fallback.

Configuration item connection map image (INFCIConnectionMapImage)

Use this lookup to store images used by the CI connection map. These images are used for default nodes, expand/collapse controls, status indicators, signal indicators, and category/subcategory icons.

Product values include:

Value Usage
Default Default CI node image
Plus Expand control
Minus Collapse control
Signal red Signal indicator
StatusRegister Status indicator
StatusOutOfService Status indicator
icon_HW_Workstation Hardware / Workstation icon
icon_HW_Laptop Hardware / Laptop icon
icon_HW_Display Hardware / Display icon
icon_HW_Server Hardware / Server icon
icon_SW_Application Software / Application icon
icon_SW_VirtualServer Software / Virtual server icon
icon_Licenses_UserBased Licenses / User-Based icon
icon_Licenses_ServerBased Licenses / Server-Based icon
icon_Licenses_Cloud Available license/cloud icon
icon_Licenses_EntAgreements Licenses / Enterprise Agreements icon
Configuration item subcategory image (INFCISubcategoryImage)

Use this lookup to map Configuration item subcategories to images on the CI connection map. If a subcategory has no image mapping, the map uses the Default image from Configuration item connection map image.

Product mappings:

Subcategory mapping Image
Default Default
Hardware / Workstation icon_HW_Workstation
Hardware / Laptop icon_HW_Laptop
Hardware / Display icon_HW_Display
Hardware / Server icon_HW_Server
Software / Application icon_SW_Application
Software / Virtual server icon_SW_VirtualServer
Licenses / User-Based icon_Licenses_UserBased
Licenses / Server-Based icon_Licenses_ServerBased
Licenses / Enterprise Agreements icon_Licenses_EntAgreements
Configuration item status image (INFCIStatusImage)

Use this lookup to map Configuration item statuses to status images on the CI connection map.

Product mappings:

Configuration item status Image
Register StatusRegister
Production StatusRegister
Out of service StatusOutOfService

The Archived status has no installed image mapping.

Configuration item signal (INFCISignal)

Use this lookup to mark Configuration Items that require visual attention on the CI connection map.

Product values:

Value
Failure
Open request
Configuration item signal image (INFCISignalImage)

Use this lookup to map Configuration item signals to signal images on the CI connection map.

Product mappings:

Signal image record Signal Image
Blink red Failure Signal red

The Open request signal has no installed image mapping.

Configuration item vendor (INFCIVendor)

Use this lookup to store vendors for assets, licenses, contracts, and related commercial information.

Core package values:

Value
Google
Microsoft
Creatio

Demo package sample values:

Value
Adobe
IBM
SAP
Zoom
Configuration item manufacturer (INFCIManufacturer)

Use this lookup to store hardware manufacturers.

Core package values:

Value
Microsoft
ASUS
HP

Demo package sample values include Dell, Lenovo, HP, and Acer.

Configuration item OS (INFCIOS)

Use this lookup to store operating systems for hardware and virtual server records.

Core package value:

Value
Windows 11

Demo package sample value:

Value
Ubuntu Linux 20.04
Configuration item environment (INFCIEnvironment)

Use this lookup to classify software and virtual server Configuration Items by environment.

Product values:

Value
Development
Testing
Production
Configuration item risk level (INFCIRiskLevel)

Use this lookup to classify Configuration Items by risk.

Product values:

Position Value Color
1 Extreme #FF0000
2 High #FFFF00
3 Medium #22AC14
4 Low #808080
Configuration item expiration status (INFCIExpirationStatus)

Use this lookup to show expiration state for licenses, contracts, warranties, certificates, and other time-limited items.

Product values:

Position Value Color
1 Over 30 days #22AC14
2 Expire in 30 days #FFFF00
3 Expire in 7 days #FF0000
4 Expired #FF0000
Configuration item licenses type (INFCILicensesType)

Use this lookup to classify license records by license type.

Product values:

Value
Perpetual
Trial
Subscription
Free
Configuration item by users (INFCIByUsers)

Use this lookup for user-based license counting.

Product values:

Value
Concurrent
Named
Configuration item by servers (INFCIByServers)

Use this lookup for server-based license counting.

Product values:

Value
Per Server
Per Processor/CPU
Configuration item contracts type (INFCIContractsType)

Use this lookup to classify contract records.

Product values:

Value
HW deployment
Consulting
SW development

Service Request

Service request status (INFServiceRequestStatus)

Use this lookup to track the lifecycle state of a Service Request.

Product values:

Value
Registered
Work
Done
Service request priority (INFServiceRequestPriority)

Use this lookup to define Service Request priority and priority color.

Product values:

Position Value Color
1 Critical #FF0000
2 High #FFFF00
3 Medium #22AC14
4 Low #808080
Service request source (INFServiceRequestSource)

Use this lookup to identify how the Service Request was created.

Product values:

Value
Manual
Case
Service request step status (INFServiceRequestStepStatus)

Use this lookup to track the state of a Service Request step.

Product values:

Value Color
Active #22AC14
Approval #CDEEFD
Pending #CDEEFD
Done #D1D1D1
Canceled #D1D1D1
Service request step first connected CI type (INFStepConnectedCIAType)

Use this lookup in Service Request step configuration to define how the first Configuration Item is selected for a step that creates or updates a CI relationship.

Product values:

Value
Connect to Base CI of contact
Set as Base CI of contact
Selected by user from pre-defined filter
Service request step second connected CI type (INFStepConnectedCIBType)

Use this lookup in Service Request step configuration to define how the second Configuration Item is selected for a step that creates or updates a CI relationship.

Product values:

Value
Selected by user from pre-defined filter
Pre-defined CI

The following records are important for setup, but they are not registered as product lookup entries in the package lookup list.

Setup area Object Notes
Service request models INFServiceRequestModel Service Request model records are configured in the Service Request models section. Demo values include Onboarding New Employee, Add to user subscription Creatio Service, and New Hire std Sales, IT costs >$5000.
Service groups and support groups INFServiceGroup Service groups are configured in the Service Groups section. The IT Asset Support group field references this object. Demo values include Configuration Management, Finance control, Security team, Access Management Department, 1-st line, IT apps team, and Infrastructure team.
Service request model steps INFServiceRequestStepConfiguration Step records belong to a Service Request model. They are not standalone lookup values.
Connected CI step setup INFStepConfigurationConnectedCI Connected CI setup records define CI relationship actions for Service Request steps. They use INFStepConnectedCIAType, INFStepConnectedCIBType, and INFCIConnectionType lookups.

Ready-to-use templates

Increase count of license use

Сoming soon.

Decrease count of license use

Сoming soon.